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Court Services Clerk - 26-09

Classification level:
CL 24/01-24/61
Vacancy number: 26-09
Salary:
$44,701-$72,654
Open date:
Close date: Open until filled

POSITION OVERVIEW

 

The United States District Court for the Middle District of Alabama is recruiting for the position of Court Services Clerk. This position is on the staff of the Clerk of Court. The Court is seeking for a well-organized, detail-oriented individual who possesses exceptional interpersonal and customer service skills and enjoys working with the public. The Court Services Clerk performs a variety of operational and administrative duties. The typical work schedule for this position is Monday through Friday 8:00 am until 5:00 pm. This is an on-site position located in Montgomery, Alabama that reports to the Counsel to the Clerk of Court/Director of Court Services.

 

REPRESENTATIVE DUTIES

 

  • Provide customer service to all internal and external contacts. Answer and route incoming calls, prepare case files, and assist the public in the use of computerized databases. Provide basic information to the public, bar, and court.
  • Operate a variety of copying and records equipment.
  • Receive, stamp, and review incoming documents to determine conformity with appropriate rules, practices, and court requirements. Ensure assignment of case numbers; prepare and enter case information in automated system and route documents to proper staff after acceptance.
  • Review and accept appropriate documents. Open cases in the case management system, and docket initial case opening events.
  • Inform customers of required fees, receive payments, and issue receipts. Secure funds in cash register, balance cash drawer at the end of the day, and process receipts for filed documents.
  • Sort, classify, and file case records. Maintain integrity of the filing system by monitoring proper access to records and maintaining timely and accurate filing of documents.
  • Retrieve files and make copies of records for court personnel, attorneys, and others. Certify court documents and create and process new case files.
  • Scan, copy, file, pick up, sort, and process mail and overnight packages. Prepare, ship, and retrieve records from the Federal Records Center.
  • Oversee and identify supply needs for the court.
  • Respond to requests from court units for supplies, materials, and equipment required to
    function optimally.
  • Perform other duties as assigned.

 

QUALIFICATIONS

 

All candidates must have a high school diploma or equivalent. Bachelor’s degree is highly desired. The position requires an ability to communicate information accurately and in a timely manner, and to handle multiple workload demands. The applicant must have at least one year of specialized experience. Specialized experience includes progressively responsible clerical or administrative experience requiring the regular and recurring application of a body of rules, regulations, directives, or laws and involves the routine use of specialized terminology and automated software and equipment for word processing, data entry or report generation. Applicants must also possess effective oral and written communication skills, exercise mature judgment, and have skill in multi-tasking.

 

The successful candidate should demonstrate:

  • Excellent organizational skills and experience handling multiple tasks and projects;
  • The ability to get along well with others;
  • Strong verbal and written communication skills and the ability to work effectively with a variety of people, either in person, on the phone, or through electronic communications;
  • The ability to work without supervision and take initiative;
  • The ability to work with strict deadlines and in fast-paced environment;
  • Experience working in Microsoft Office; and
  • Ability to lift up to 25 pounds and to sit or stand for long periods of time with or without accommodation.

 

BENEFITS

 

Employees of the U.S. District Court have access to an excellent benefits package which includes the Federal Employees Retirement System (FERS), Thrift Savings Plan (like 401k), health, life, dental & vision insurance, long-term care insurance, flexible spending program, 11 paid holidays per year, and a leave accrual program. (NOTE: For FERS retirement, employees contribute to the Basic Benefit Plan through payroll deductions and receive a benefit, which is calculated at retirement. Employees appointed on or after January 1, 2014, automatically contribute 4.4% of their base pay each paycheck to the Basic Benefit plan.) Additional information about federal judiciary employee benefits and compensation can be found at https://www.uscourts.gov/careers/benefits.

 

ADDITIONAL INFORMATION

 

  • Only qualified applicants will be considered for this position.
  • Applicants must be United States citizens or eligible to work in the United States.
  • Applicants selected for interviews must travel at their own expense.
  • A background investigation with law enforcement agencies, including fingerprint and criminal record check, will be conducted as a condition of employment. Any applicant selected for the position will be hired provisionally pending successful completion of investigation. Unsatisfactory results may result in termination of employment.
  • Judiciary employees are considered “at will” and are not covered by federal civil service classifications or regulations. Employees must adhere to the Code of Conduct for Judicial Employees.
  • All information provided by applicants is subject to verification. Applicants are advised that false statements or omission(s) of information on any application materials may be grounds for non-selection, withdrawal of an offer of employment or dismissal after being employed.
  • Payment of salary is subject to the mandatory electronic fund transfer (direct deposit) to a financial institution.
  • The court reserves the right to modify the conditions of this job announcement, to withdraw the announcement, or to fill the position sooner than the closing date without prior notice.

 

APPLICATION PROCESS

 

Submit a single PDF document via e-mail to almd_hr@almd.uscourts.gov that includes the
following:

 

INCOMPLETE SUBMISSIONS AND SUBMISSIONS THAT ARE NOT RECEIVED IN A SINGLE PDF FILE MAY NOT BE CONSIDERED.

 

The United States District Court, Middle District of Alabama, reserves the right to modify the conditions of this job announcement, to withdraw the job announcement, or to fill the position earlier than the closing date. Any of which may occur without prior written notice.

 

This Court is an Equal Opportunity / Employment Dispute Resolution (EDR) Employer.