Case Administrator (23_12)

Classification level: CL 24 - CL 25
Open date: September 26, 2023 - 4:00pm
Salary: $41,368 - $74,271

Open Until Filled.

POSITION OVERVIEW

The United States District Court for the Middle District of Alabama is recruiting for the position of Case Administrator.  This position is on the staff of the Clerk of Court.  The incumbent makes summary entries by computerized means of all documents and proceedings on the docket.  This includes, but is not limited to, such things as: pleadings, petitions, motions, complaints, minutes, and orders.  Assists in case management by ensuring that all automated entries are appropriately linked for proper case management.  Reviews and corrects, as necessary, entries made by attorneys and others.  Prepares and transmits to appropriate parties such items as: notices, judgments, and orders.  Answers inquiries on case status and maintains files.  Closes cases upon receipt of terminating documents, such as judgments and closing orders.  The typical work schedule for this position is Monday through Friday 8:00am until 5:00pm.  This position reports to the Case Administrator Supervisor and is located in Montgomery, Alabama.

REPRESENTATIVE DUTIES

  • Make summary entries of documents and proceedings.  Receive and docket terminating documents.
  • Perform quality control on attorney-docketed entries.  Prepare and distribute judgments, orders, and deficiency notices.  Set schedules for briefing and record preparation.
  • Check for prior or prohibited filing.  Verify attorney’s authority to practice.  Monitor for release of exhibits and sealed documents.  Verify and issue summons.
  • Docket initial opening events. Maintain case records.
  • Provide information to public, bar, and the court.
  • Transmit records to appropriate court.  Ensure event codes are entered accurately.
  • Other duties as assigned.

QUALIFICATIONS

All candidates must have a high school diploma or equivalent.  Bachelor’s degree is highly desired.  Candidates should have prior court related experience and have, or be able to acquire, good knowledge of applicable procedural rules and proficiency in use of the Case Management System, docketing procedures, and Microsoft Word.  The position also requires an ability to communicate information accurately and in a timely manner, and to handle multiple workload demands.  The applicant must have at least one year of specialized experience.  Specialized experience includes progressively responsible clerical or administrative experience requiring the regular and recurring application of a body of rules, regulations, directives, or laws, and involve the routine use of specialized terminology and automated software and equipment for word processing, data entry or report generation.  Applicants must also possess effective oral and written communication skills, exercise mature judgment, and have skill in multi tasking.

The successful candidate should demonstrate:

  • Excellent organizational skills and experience handling multiple tasks and projects
  • Ability to get along well with others
  • Strong verbal and written communication skills and the ability to work effectively with a variety of people either in person or on the phone
  • Ability to work without supervision and take initiative
  • Ability to work with strict deadlines and in fast paced environment
  • Experience working in Microsoft Office
  • Ability to lift up to 25 pounds and to sit or stand for long periods of time with or without accommodation

BENEFITS

Employees of the U.S. District Court have access to an excellent benefits package which includes the Federal Employees Retirement System (FERS), Thrift Savings Plan (like 401k), health, life, dental & vision insurance, long-term care insurance, flexible spending program, 11 paid holidays per year, and a leave accrual program.  (NOTE: For FERS retirement, employees contribute to the Basic Benefit Plan through payroll deductions and receive a benefit, which is calculated at retirement. Employees appointed on or after January 1, 2014, automatically contribute 4.4% of their base pay each paycheck to the Basic Benefit plan.)  Additional information about federal judiciary employee benefits and compensation can be found at https://www.uscourts.gov/Careers.aspx.

ADDITIONAL INFORMATION

  • Only qualified applicants will be considered for this position.
  • Applicants must be United States citizens or eligible to work in the United States.
  • Applicants selected for interviews must travel at their own expense.
  • A background investigation with law enforcement agencies, including fingerprint and criminal record check, will be conducted as a condition of employment. Any applicant selected for the position will be hired provisionally pending successful completion of investigation. Unsatisfactory results may result in rescission of the offer of employment.
  • Judiciary employees are considered “at will” and are not covered by federal civil service classifications or regulations. Employees must adhere to the Code of Conduct for Judicial Employees.
  • All information provided by applicants is subject to verification.  Applicants are advised that false statements or omission(s) of information on any application materials may be grounds for non-selection, withdrawal of an offer of employment or dismissal after being employed.
  • Payment of salary is subject to the mandatory electronic fund transfer (direct deposit) to a financial institution.
  • Only candidates selected for an interview will be notified.  Unsuccessful candidates will not receive any communication.

APPLICATION PROCESS

Submit a single PDF document via e-mail to almd_hr@almd.uscourts.gov that includes the following: 

  • A cover letter addressing the qualifications, skills, and experience necessary to perform the job;
  • A resume, including a list of professional references; and
  • A completed AO 78, Application for Federal Judicial Branch Employment.  AO78 available at https://www.uscourts.gov/careers/

INCOMPLETE SUBMISSIONS AND SUBMISSIONS THAT ARE NOT RECEIVED IN A SINGLE PDF FILE MAY NOT BE CONSIDERED

The United States District Court, Middle District of Alabama, reserves the right to modify the conditions of this job announcement, to withdraw the job announcement, or to fill the position earlier than the closing date. Any of which may occur without prior written notice.

This Court is an Equal Opportunity / EDR Employer.